Hamilton Ringette is now accepting nominations for the 2019/20 season. We have some amazing people that've stepped forward but still require a few more. If you've ever wanted to help out and feel you've got something to offer, this is a wonderful and rewarding opportunity to join a vibrant and growing association.
Below is a description of the positions. Convenors are a one year term while all others are two years. All new board members will be supported by the previous position holder as they learn their new role. If you'd like to volunteer, nominate someone or like more info please contact president@hamiltonringette.ca
Board Member Responsibilities (i) President Active or Life member – the president shall preside at all board and general meeting and shall automatically be a member of all committees. The president shall supervise and coordinate all activities of HRA and be its chief representative between third parties. The president may exercise alone all powers of the board in cases of emergency or evident necessity. Any such action is to be ratified at the next meeting of the board. The president shall vote only in the case of a tie at all meetings over which he/she presides. The president will also be the HRA representative to the Southern Region Ringette Association or may appoint an authorized delegate. (ii) Vice-President Active or Life member – the vice president shall assist the president in the execution of his/her duties. He/She shall replace the president whenever the latter is unable to act, for reason of absence or otherwise. The vice president shall automatically be appointed president should the latter resign from or be removed from the position for cause, or in any way cease to qualify for that position. (iii) Secretary Active or Life member – the secretary shall record and retain on file the minutes of the meetings. The secretary shall notify in advance all members of the agenda, time, date, and place of all meetings. Upon election to office, it shall be the duty to deliver to each board member a copy of the current constitution, bylaws and policies so that they in turn may know their duties. (iiii) Treasurer Active or Life member – the treasurer shall keep the books of account. The treasurer shall be responsible for collecting all monies owed the association. The treasurer shall receive and hold in trust, in a chartered bank, all sums received by the association. At the end of term of office, the treasurer shall turn over to the newly elected treasurer all books, records, and other items of account of this and proceeding terms of office in his/her safekeeping. Books of account shall be made available for any paying member. A financial statement indicating the financial records of the association are in order shall be prepared annually and be made available to the membership. Should the treasurer resign before the term is up, the financial records will be reviewed in conjunction with the new treasurer.
(v) Referee-in-Chief Active or Life member – The Referee In Chief (RIC) is responsible for monitoring the performance of all association Referees throughout the season, and shall spearhead the training and upgrading of Referees under his/her jurisdiction. The RIC shall keep a record of the qualifications of all HRA Referees. The RIC shall schedule Referees making sure that each Referee is qualified at the proper level for the game they are assigned. The RIC shall communicate with the Treasurer to ensure proper payment to the Referees. The RIC shall be responsible for the performance and attitude of officials while at assigned arenas. The RIC will monitor all applicable rules and make recommendations to the board pertaining to changes or adjustments. (vi) Fundraising and Publicity Director Active or Life member – it is the duty of the fundraising and publicity director to establish and maintain the image of ringette using various media such as newspaper, posters, flyers, magazines, newspapers, etc. Also to attract public attention, interest and support by the use of the various means of circulating the aforementioned information and any promotional material. The fundraising and publicity director is also responsible for securing association sponsors, fund raising, association parties, team photographs, and year-end banquet. (vii) Coaching Co-Ordinator Active or Life member – the coaching co-ordinator is responsible for co-ordinating the Coaches Selection Committee. The committee will co-ordinate the selection of coaches, including review of coaching applications and interviews of potential coaches. The coaching co-ordinator will then take these selections before the HRA board for final approval. The coaching co-ordinator is also responsible for informing prospective coaches of all qualifications required by that position. It is the duty of the coaching co-ordinator to be instrumental in the selection, performance review, training and record keeping of coaching staff in HRA. (viii) Past President Active or Life member –The immediate Past President will be appointed into the position of Past President provided that this individual is interested in serving in the position and has been approved by the Board. The Past President will serve in the position until replaced by a subsequent Past President who is interested in serving in the position and who has been approved by the Board. The past president shall assist other members of the board in the administration of Ringette activities, as required. (ix) Registrar Active or Life member – it is the duty of the registrar to accept, record and register all members of the HRA with the ruling body (ORA), and to do so within the time requirements of Ontario Ringette. The registrar will supervise the registration sessions, co-ordinate with the treasurer all monies collected from these registrations, make up the team TRF’s (Team Registration Forms), deliver copies of these forms to the proper coaches, and co-ordinate all registrations through the Region (Southern) to the ORA office. (x) Convenors Active or Life member – the convenors will be responsible for ensuring the proper observance of the constitution, by-laws, and rules and regulations applicable to the operation and administration of the HRA. To implement programs and projects and to serve as the primary communication linkage between the board and coaches on all matters of business and to act on direction as provided by the board. The convenor is accountable to the Board. The convenor may appoint an assistant, who will be granted all voting privileges at board meetings in the absence of the convenor. It is the duty of the convenor, along with the coaching co-ordinator to be instrumental in the selection, performance review, training and encouragement of coaching staff in his/her age division at all levels of play offered. The convenor, with the coaching selection committee will be responsible for recommending for board approval coaching staff including head coach, assistants, managers and trainers for all levels of teams. In addition, the convenor is responsible for presenting to the board all matters including but not limited to requested adjustments to registered team lists, player registrations, player/team level of play or seeding, all situations where serious injury had occurred to any player, coach, or parent during a game, practice, or other association sponsored activity. |